It is more difficult to visualise the structure of the new SharePoint based email store.Saving to the SharePoint Online areas used by Teams sites is no better. The challenge is that with the out-of-the-box integration of Outlook and Office 365 / SharePoint Online, users find that saving essential emails to SharePoint Online is much harder than it was to save them to Public Folders. Microsoft indicates that the SharePoint Online environment organisations have as part of their Office 365 subscription is the appropriate new place to store the emails previously in Public Folders.
Use Office 365 / SharePoint Online to replace Public Folders Now the sun is setting on Exchange Public Folders! The latest versions cannot accommodate the sizeable Public Folder environments built on earlier versions of Exchange. Over the years, thousands of Public Folders were created, containing large volumes of emails – in many organisations terabytes of emails. E.g., as an email arrived from a customer in respect of a project, the routine was that a copy of that email would be saved into a Public Folder for that project, which might well be nested under the Public Folder for the customer. A combination of MacroView software with Microsoft 365/SharePoint Online enables solutions that offer a lot of benefits for the replacement of Exchange Public Folders.įor years, many organisations have relied on Exchange Public Folders to manage the emails that were important to the organisation.
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